Receptionist Office Assistant (Part Time)

Do you thrive in a fast-paced environment where you can take ownership of front desk operations, facilities coordination, and visitor experience while ensuring everything runs seamlessly?

Are you an organised and proactive professional who enjoys managing multiple responsibilities. from contractor coordination and health & safety administration to travel, events, and office logistics, with accuracy and attention to detail? Join us as our Receptionist Office Assistant (Part Time).

As Receptionist, you’ll ensure the smooth running of front desk, mailroom, and office operations in Chippenham, delivering a professional and welcoming experience. You’ll coordinate facilities, contractors, and building management, oversee visitor access and health & safety compliance, and manage mail, logistics, travel, and events. There’s plenty of variation, as you’ll handle communications, and documentation, maintaining accurate records and keeping processes efficient, compliant, and well-organised.

This is a part-time permanent position (25.5 hours per week). You’ll be working Monday to Thursday between the hours of 12.30pm until 5pm and Friday 9am – 5pm. However, some flexibility is required, this is logistics after all!

Pay, benefits and more:

We’re looking to offer a salary of up to £17,912.28 per annum, and 25 days annual leave (inclusive of bank holidays). Your benefits package includes a company sponsored pension scheme, life assurance and access to our benefits platform, including retail discounts

What you’ll do on a typical day:

• Be the professional first point of contact at reception, welcoming visitors, managing sign‑ins, issuing passes and handling incoming calls
• Manage incoming and outgoing mail and parcels, scanning and distributing post, arranging courier collections and IT equipment returns
• Coordinate office facilities including kitchens, stationery, printers, meeting rooms, coffee machines and overall presentation and cleanliness standards
• Support travel, meetings and events by booking car hire, catering, florists, rooms and ad‑hoc requests from teams and senior stakeholders
• Complete general office administration such as raising purchase orders, resolving invoice queries, monitoring inboxes and keeping accurate records

What you need to succeed at GXO:

• Previous experience in a professional office environment
• Confidence communicating with senior stakeholders, visitors and external contractors, both verbally and in writing
• A calm, organised approach with strong attention to detail and the ability to juggle multiple priorities
• A polished phone manner, excellent written communication skills and confidence managing shared inboxes and Teams channels
• A proactive, hands‑on mindset with pride in maintaining high standards of service, safety and presentation

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees.  We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.