Invoicing Analyst

Job Title:      

Invoicing Analyst

Office location:

Mumbai / Hybrid

Job Type (perm/FTC)

Permanent

Context & Job Purpose

We are looking for a detail-oriented Invoicing Analyst to manage end-to-end invoicing activities in alignment with customer contracts and pricing agreements. This role involves supporting invoicing operations, reporting, and data analysis while ensuring accuracy, compliance, and continuous process improvement.

Key responsibilities

Key responsibilities

• Manage daily invoicing processes with high accuracy and attention to detail
• Prepare, review, and process customer invoices based on contract terms and pricing agreements
• Develop and execute queries using MS Access / SQL to extract data for invoicing and reporting
• Design, maintain, and optimize invoice formats and reporting templates in MS Excel
• Generate and distribute invoices and reports (daily/weekly/monthly) within defined timelines
• Analyze and troubleshoot data discrepancies, working closely with accounting teams
• Maintain and update reporting logic and invoice structures as per evolving business requirements
• Document data extraction methodologies and reporting processes
• Perform cost accrals and reclassifications based on available financial data
• Ensure compliance with contracts and highlight deviations where applicable
• Track and document contract amendments to ensure governance and audit readiness
• Drive continuous improvement initiatives to enhance efficiency and reduce manual effort

• Provide executive-level status reporting using project management tools and ensure ongoing transparency with leadership (Directors, VPs).

Experience and Qualification Required

• Bachelor’s degree in Accounting, Finance, or related field
• 3–5 years of relevant experience in invoicing, contracts, or financial operations
• Experience working in shared services or similar environments preferred

Skills & Competencies

• Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, formulas, reporting)
• Working knowledge of MS Access and/or SQL for data extraction and analysis
• Strong analytical and problem-solving skills
• High attention to detail and ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• Ability to work with global/onshore stakeholders
• Understanding of supply chain/logistics operations (preferred but not mandatory)
• Strong organizational and auditing skills with a sense of urgency