Senior Invoicing Analyst

Job Role:

Senior Invoicing Analyst

Location:

Mumbai

Job Description:

Summary of Function:

Develop, maintain, and prepare customer invoices in alignment with customer contracts and pricing agreements. Maintain queries to extract data for customer invoicing and operations reporting. Create and distribute reports in accordance with operational reporting requirements and deadlines as defined by Management.

Roles & Responsibilities:

• Ensure accurate and detail-oriented booking and processing of invoices on a daily basis.[i]
• Maintain and execute queries using MS Access and SQL to retrieve data for ad hoc analysis and recurring invoicing/reporting needs.
• Design and maintain management invoices and reports that are concise, well-structured, and professional, ensuring ease of preparation and publication on a daily, weekly, or monthly basis
• Design and build invoice and report formats/templates in MS Excel.
• Prepare and distribute invoices via email or save them to designated repositories, along with scheduled reports.
• Update and maintain invoice formats and report logic in response to changing business requirements.
• Proficient in MIS reporting, including the creation and publication of key reports such as revenue and AR aging reports.
• Document data extraction logic and methodologies used in invoice and report generation.
• Accrue and reclass the costs based on the available information.
• Troubleshoot reporting issues and data anomalies in consultation with accounting team.
• Seek continuous improvement in invoicing and reporting processes to improve report content and minimize the level of effort required to produce and publish them.
• Comprehend contracts and challenge any deviation.
• Ensure good governance in process by tracking and documenting any amendments in contracts.

Qualification, Experience & Skills:

• Should be Accounting / Finance Graduate from reputed University.
• Minimum 5+ years of relevant experience in handling contracts and invoices
• Advanced knowledge of MS Excel (pivot tables, Vlook-ups, formulas)
• Knowledge of MS Access and / or SQL with ability to run queries and extract reports
• Excellent attention to detail, multi-tasking skills, working with a sense of urgency
• Strong communication, organizational, and auditing skills
• Familiarity with supply chain/logistics operations management concepts will be preferred.
• Skill to manage working directly with onshore stakeholders