Bid Coordinator | Central

Join Our Team as a Bid Coordinator!

As a key player in our bid management process, you’ll coordinate and craft high-quality proposals for RFIs and PQQs, working closely with our Sales team and subject matter experts. If you’re highly organised, detail-driven, and thrive under deadlines, this is your chance to make an impact!

Based in Northampton with flexible hybrid working, this role offers standard office hours, Monday to Friday—perfect for work-life balance.

Pay, benefits and more:

We’re looking to offer a competitive salary along with 25 days annual leave (plus bank holidays). Your benefits package includes a company car or car allowance, a company sponsored pension scheme, private medical & dental insurance, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You’ll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! 

What you’ll do on a typical day:

• Customer Portal & Inbox Management: Oversee customer portals and bid team inbox, ensuring timely retrieval, dissemination, and logging of opportunities
• Document Production & Consolidation: Create accurate, well-written responses for RFIs, PQQs, and supplier registrations, and compile contributions into compliant tender formats
• Stakeholder Coordination: Collaborate with Sales, Solutions, Finance, Legal, and Delivery teams to gather inputs and meet submission deadlines
• Collaboration Tools & Content Management: Maintain version control, manage bid library content, and identify gaps to support future submissions
• Bid Submission Support: Assist Bid Managers with portal uploads, compliance evidence, and supporting documentation for successful submissions
• Continuous Improvement & Reporting: Support framework administration, post-bid reviews, and contribute to process enhancements and reporting standards

What you need to succeed at GXO:

• Bid Coordination Expertise: Previous experience in bid coordination or a similar administrative role, ideally within logistics, supply chain, or a large corporate environment.
• Detail & Accuracy: Exceptional attention to detail with a critical eye for consistency and compliance, even under tight deadlines.
• Organisational & Time Management: Ability to manage multiple priorities effectively while maintaining quality and meeting demanding timescales.
• Communication & Collaboration: Excellent written and verbal communication skills, strong interpersonal abilities, and a collaborative approach across teams.
• Technical Proficiency: Skilled in MS Office (including PowerPoint and Teams) and familiar with collaboration/document management tools such as SharePoint.

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees.  We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.