Office Assistant

Are you the friendly face that sets the tone for an entire office? Do you thrive on keeping things organised, running smoothly, and supporting people at all levels? Are you looking for a part‑time, hands‑on role where no two days are the same?

Here at GXO, we’re looking for an experienced and professional Reception & Office Assistant to join our Chippenham Head Office.

This is a varied, people‑focused role where you’ll be the first point of contact for visitors and a key support for the wider business. You’ll work as part of a small, close‑knit reception team, ensuring the office is welcoming, well‑run, safe, and organised at all times.

This is a part-time permanent position (25.5 hours per week). You’ll be working Monday to Thursday between the hours of 12.30pm until 5pm and Friday 9am – 5pm. However, some flexibility is required, this is logistics after all!

Pay, benefits and more:

We’re looking to offer a salary of £17,912.28 per annum, and 25 days annual leave, plus bank holidays (to be prorated). Your benefits package includes a company sponsored pension scheme.

What you’ll do on a typical day:

• Be the professional first point of contact at reception, welcoming visitors, managing sign‑ins, issuing passes and handling incoming calls
• Manage incoming and outgoing mail and parcels, scanning and distributing post, arranging courier collections and IT equipment returns
• Coordinate office facilities including kitchens, stationery, printers, meeting rooms, coffee machines and overall presentation and cleanliness standards
• Support travel, meetings and events by booking car hire, catering, florists, rooms and ad‑hoc requests from teams and senior stakeholders
• Complete general office administration such as raising purchase orders, resolving invoice queries, monitoring inboxes and keeping accurate records

What you need to succeed at GXO:

• Previous experience in a professional office environment
• Confidence communicating with senior stakeholders, visitors and external contractors, both verbally and in writing
• A calm, organised approach with strong attention to detail and the ability to juggle multiple priorities
• A polished phone manner, excellent written communication skills and confidence managing shared inboxes and Teams channels
• A proactive, hands‑on mindset with pride in maintaining high standards of service, safety and presentation

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees.  We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.